Why is it important to track and document your use of generative AI tools?
Major scientific publishers typically present their stance on the use of generative artificial intelligence in research and publications, reserving the right to update the guidelines as these tools evolve. Individual journals may introduce additional guidelines, so it's crucial to familiarize yourself with their rules or contact the editor. The publishers emphasize transparency and integrity in the research process, which includes tracking, documenting, and declaring the use of generative AI tools during research and publication preparation. Similarly, funding institutions may establish rules regarding the use of generative AI in the application process, making it important to be aware of these guidelines early in the grant application process.
For instance, Springer allows the use of large language models (such as ChatGPT) for editing text originally created by a human. These edits can include grammatical, spelling, punctuation, or tonal corrections, provided they do not involve the AI independently generating content. Unlike other forms of language model use that must be thoroughly described in the methodological section of an article, this use does not require a declaration. Concurrently, due to copyright issues, Springer does not permit the publication of images, illustrations, videos, etc., created using generative AI. Similarly, Taylor & Francis prohibit the creation and editing of images and graphs using generative AI. They also indicate that any use of generative artificial intelligence in articles and books must include the name of the tool used, the manner of its use, and justification, subject to rigorous review. Both publishers emphasize the authors' responsibility for work done using generative AI tools.
If you're studying, it's worthwhile to ask instructors about their approach to using generative artificial intelligence tools. In the case of thesis work, it's also beneficial to determine the permissible ways of using AI and how its use should be reported. Remember, if you’re planning to publish your thesis in a scientific journal, you’ll be bound by the rules set by the publisher and journal.
Some tools, such as ChatGPT, allow you to export chats. Shared chats are accessible even to people without an account. You can also use tools designed to record your work with generative AI, such as conversation archiving platforms or apps that let you track interactions with AI models. AI Archives or ShareGPT.
